Check-In / Checkout

Guest accommodation will be available at 4 p.m. on arrival day and reserved until 11 a.m. on departure day. Note: All requests for early check-in are REQUESTS.

For a contactless check-in experience, register to become a World of Hyatt Member.

Download the World of Hyatt app, attach your reservation and opt in for Online Check-in and Mobile key entry.

Quiet Zone

In respect for all guests and their ability to have a good night’s rest, quiet hours are observed from 10 p.m.–8 a.m.

Group Rates

Group rates may be honored three days before group arrival and three days after group departure based on availability. Book early.

Note: We cannot provide or honor the group rate for reservations made outside the block or via third parties (Expedia, Tripadvisor, Kayak, etc.).

Sleeping room options are available at the group rate of $269 for single and double occupancy.

Early Departure Fee

If a guest checks out before the reserved checkout date, the Hotel will add an early checkout fee to the guest’s account. Guests wishing to avoid an early checkout fee should advise the Hotel one business day before arrival.

Cancellation Policy

Hotel policy requires guests to cancel by 4 pm local time 48 hours before arrival to avoid a penalty fee of 1 nights’ room and tax.

Wi-Fi

When selecting from your available Wi-Fi connections, utilize Hyatt WIFI Free (25mbps). Additionally, the hotel has upgraded high-speed Wi-Fi for $5 per 24 hours. AASCU will provide complimentary WFI in all meeting spaces.

Travel Information   

Nashville International Airport (BNA) is 20 minutes from the Loews Nashville Hotel.  

Car rentals, taxis, town car/limo, bus service, and rideshare options are available at the airport.    

There are taxi and rideshare options available at the airport. 

Parking  

• Self-parking for guests at Loews Nashville Hotel at Vanderbilt Plaza is $49 + tax per day, per vehicle
• Valet parking is $54 + tax per day, per vehicle
• Oversize Vehicle Charge: $65/night (Mandatory Valet) 
• Bus/Truck/Trailer: $4/foot 

Local Attractions

The Country Music Hall of Fame, Adventure Science Center, Grand Ole Opry, Nashville Zoo, Ryman Auditorium, Tennessee Performing Arts Center, Vanderbilt University, Bluebird Café, and Centennial Park are all short drive away. Downtown Nashville is less than two miles away and has numerous music venues and restaurants.

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AASCU is committed to the health, safety and well-being of all attendees at our gatherings. We follow all local rules and CDC guidance and closely monitor conditions related to COVID-19 and other public health emergencies. Attendees at all AASCU events agree to adhere to the following health and safety protocols.

Before leaving home

• AASCU strongly encourages all participants to be fully vaccinated. The CDC Vaccines website provides definitions of “Fully Vaccinated” and “Up To Date”.
• Stay home if you feel unwell or have any COVID-19 symptoms or test positive for COVID-19. We recommend attendees wear masks while traveling to and from the event and follow COVID-19 safety practices in the days leading up to the event.
• We strongly encourage attendees to take a rapid antigen COVID-19 test before traveling and before arriving to AASCU convenings.

Onsite during the event

• Masks are recommended and will be available at the registration desk.
• If you are experiencing cold or COVID-19 symptoms please be respectful and wear a mask.
• Self-administered COVID-19 rapid antigen tests will be available at the registration desk. We encourage participants test themselves upon arrival before joining the conference.
• Wash hands often with soap and water for at least 20 seconds, or use an alcohol-based sanitizer with at least 60% alcohol
• Avoid touching eyes, nose, and mouth with unwashed hands
• Cover your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
• Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipes.
• If you feel unwell, develop symptoms of COVID-19, or test positive for COVID-19 at any time during the convening, seek medical care and do not attend the meals or gatherings.
• If you test positive during the conference, please notify AASCU staff by emailing [email protected].

AASCU reserves the right to modify these policies and procedures at any time given the rapidly changing nature of any current and ongoing public health emergencies.

AASCU is committed to making our convenings accessible to all individuals. If you need auxiliary aids or services, please email us ([email protected]) at the time you register.    

By participating in an AASCU conference, you are automatically authorizing AASCU to use your name, photograph, voice, or another likeness for purposes related to the mission of AASCU, including but not limited to publicity, marketing, websites, social media vehicles, and any other AASCU-related electronic forms or media for the promotion of AASCU and its various programs.

Please complete the form at the bottom of this page to inquire about partnership opportunities for this event.